Shortcuts, Text Replacement, and Buttons

Computers are EXCELLENT at repetitive tasks. Depending on the complexity of the task and how often you perform, it might be easier and faster to automate the task or set it up with a button to activate.

Keyboard or Mouse Programmable Buttons

These are easiest to use and setup. Some keyboards or mice come with additional physical buttons and software to control them. The most obvious automation is adding an action to a button. For example(s), open website ABC when clicking program button 1…open blank/new email when clicking program button 2…open/start programs or installed application XYZ when clicking program button 3, etc…..

Some hardware options with programmable buttons are:

Some programs/applications on computer or smartphones allow you to set up a customize command to perform a series of tasks in a specific order. Excel is extremely effective at this. For tasks you frequently execute, it can save HOURS of time.

The most universal automation is text replacement. This is done by the operating system of a computer or smartphone. Both Apple and non-Apple hardware have these features. Give me a call if you need some help setting them up.

Example: If you have a typical statement(s) you make all the time that is long to type. You can set it up so you type something like 5 specific letters, and it replaces it. Very useful for something like: “We meet on XYZ date at ##:## AM. Here is the Zoom link, http://abc.xyz.com!” You type 5 letters and the entire sentence appears, including the URL.

Smart Home AI

AI (artificial intelligence) has become the latest “tool” for home automation and smart enhancement. As with any IT upgrade, you have to remember that you are trading privacy for features and functions. For most of us, this is an acceptable trade-off. Remember to consider that something has to have access in order to “respond” when you speak a specific command, function based on camera data, etc…. If you work from home, make sure you consider your industry/work security requirements before install AI or just smart home features. For example, a smart TV that responses to voice commands might not be appropriate in your home office if you have meetings via your computer or in person involving proprietary, government, or other very sensitive client data. Especially if that TV is functioning using a foreign based service.

Combining smart home features and functions with AI can take your home experience to the next level in automation, security, and personal convenience (or frustration if it is not working correctly). Josh.ai (https://www.josh.ai/) is one of the top currently available AI services that specialize in home automation. Chaptech IT (https://www.chaptechit.com/) which is located in Orange County, CA is an amazing service provider for integrating technology in larger estates/properties.

The key to understand is AI is great at responding in a specific way based on specific inputs….especially multiple inputs. For example, a simple technology we are all familiar with is the thermostat. You set it to turn on AC if temperature is greater than X and turn off AC when temperature is lower than Y. A smart thermostat would combine that basic ability with a connection to the internet so you can interface with it via your phone (i.e., when you are not at home), controls so it can decide if AC, heating, or just fans would be the best solution for the temperature specified by the owner, and some basic logic ability to make these decisions. AI would take this to the next level. One example might be integrating skylight controls, windows, and whole house fans into this setup. Now the AI can determine confirm that it is not raining, so the skylights can be opened if needed, entire house fans can be used instead of AC, windows can be opened/closed as needed. Inside and outside temperatures can be monitored so the most energy efficient solution can be selected for the client’s desired home temperature.

This is just a heating/cooling example, but smart technology or combining it with AI can be used for everything from vacuuming floors to pool controls to kitchen appliances to solar/wind power generation. Technology for your home is exploding, and how you enhance your home to improve its value or your experience will become one of the major differences we will see. If you are thinking about making changes or preparing it for selling, you need to think about smart technology. The infrastructure to make it work like wiring is a great upgrade to consider, even if you don’t plan on using it yourself. It enhances the value and gives you options in the future. Anytime you open up walls you should be thinking about if you need to make any changes to water, electrical, insulation, or basically anything that goes inside the wall.

Give me a call, text, reach out via this website; if you have questions and need some help making “smart” decisions!

Robot Vacuum Cleaners

Robot vacuum cleaner technology has come a long way. The quality of the product, features of available, and price (when you consider what you get) have all improved. Now many of the robots include a wet mop features as well.

This technology came from the improvements in using robots in battlefield conditions to find/trip mines. Eventually someone thought about using similar technology commercially for home cleaning and the race was on. iRobot was one of the first brands to hit the main stream market in the US, but many options now exist. As with many of the new technology improvements, you do need to consider your privacy. The devices typically save a “map” of your home. Some of us may find a foreign country entity knowing our home layout to be just a little too much. For most of us, this is not a concern. Typical cleaner robots do not include cameras.

Most of us are always looking for a way to keep your home cleaner for less of your time. Robot vacuums and mops fit that need. The technology for mapping has approved to the point where not falling down steps, actually clean the entire floor area, etc…… The cleaning technology has improved to the point that not just hardwood or tile floors can be effectively cleaned. Adjusting settings automatically, to move from bare floor to thick carpet, are now standard features.

Here is an article covering some major models currently available, including their pros and cons. Link: https://buyersguide.org/robot-vacuum-reviews/t/mapping?l=504&gclid=&sli=1

The major questions you will need to ask are:

  • Budget
  • Just vacuum or do you want wet mopping as well
  • Self-Emptying or not
  • Amount of suction needed (floor type dependent)
  • Type of brushes needed (floor type dependent)

I have used multiple brands over the years, but personally I like the Roborock models. They have everything from entry level models to the latest technology. I especially like the design of their vacuum container. It is easy to clean between users.

Give me a call, email, or use the contact me feature of this website if you require some help figuring this stuff out!

Passkey — What Are They and Why/How Are They Replacing Passwords

First — What is a passkey? This is a device specific authorization that uses the device authentication (i.e., pin, fingerprint, face scan, etc…) to allow access to a program/website. Think of it as a special authentication that is limited to a physical piece of hardware in your hands. There is no need for 2-factor authentication or passwords if the program/website is using a passkey.

Concern — How is that better, and what happens if that device is lost, stolen, or has a critical malfunction? Passkeys are better in 2 ways!

  • From the end user standpoint, a single passkey can safely access multiple different applications. This is very helpful for the human brain. The reason a password should not be used this way is because passwords are transmitted over the internet to the program/website. Passkeys are not. The only information transmitted is the approval status….not the actual passkey code!
  • If the device becomes unusable (lost, stolen, critical failure, etc…), how do I log in? First, remember that passkey technology normally is managed by a 3rd party using extensive encryption technology specially for retrieval when device changes/reformatting occurs. Assuming you are using something like Google Password Manager, iCloud Keychain, Microsoft Authenticator app, etc…, you can recreate a new passkey when your device is repaired or replaced that will have access to all the original content. Secondly, most websites/programs that use a passkey still have backup methods for access if passkeys are failing. Third, a passkey can be saved as a physical security key (special kind of USB stick). This makes the stick the authentication device so you can use it with any computer.

But what about when someone has access to my computer or laptop? First, if you are not physically present at your device, it should be locked. You should also have a timer set to automatically lock it after X minutes to ensure this happens just encase you forget to lock it when you step away. If a thief was going to get access, they would have to steal it when it was unlocked and use it before the timeout feature would protect your data. Assuming that they have access with it locked, the types of thieves that can break operating system security in a passcode are not the local kind. They are typically government backed actors, that most of us don’t need to consider.

What about if I need more than ONE passkey or profile? For example, my work has me use my personal laptop.

  • Typical passkey systems allow more than one to be created.
  • If you think you require more than one, talk to a geek! Just because you use multiple programs/website does NOT mean you require multiple passkeys. Your IT support (or me) can help you navigate this concern.

Some USB stick based security key options:

Home/Gate Locks — Smart or Not?

When consider installing or replacing existing locks on doors or gates, you should consider some features for smart or very not smart solutions that don’t require a key! Smart locks have one universal issue…power. Most of them have batteries that are very long-lasting, but at some point, you will probably be trying to enter your home, and it will not work because the battery is too low. At a minimum, you should not consider any smart lock that doesn’t have a key bypass override. Proactively replacing/charging batteries on a set cycle is also a best practice. Most smart locks include a phone app that allows you to set up more than one code, so you know who is coming and going. This is particularly good if you want to give a “worker” something temporary and not the easy to remember code you use for yourself.

Some options are:

Some Patio Door Options:

Some Gate Options:

Now, if you want to go “old school” but hate having to carry keys, you should consider a keyless mechanical lock. No battery issues here. No connectivity issues. Complete privacy.

Give me a call/text/email if you want some help finding the right solution.

Laptop Bags — What To Consider

If you have a laptop (including most tablets) you need to have a good bag/case to carry it. A bag needs to be strong/thick enough to protect your laptop. Looking good, being a convenient size/shape, etc…. doesn’t matter if your device is damaged while in the bag. The bottom of the section that holds your device can be reinforced with a piece of high-density form, which will help cushion your device every time you set down your bag. The straps and handles need to be strong enough to handle the weight. You do not want the strap to fail and cost you a laptop as well.

Consider using a “laptop sleeve”. This is a small case that you put on the laptop first, then put it in your bag. It gives your device just a little more protection AND a wonderful solution for when you suddenly must “check” a bag but still want your laptop. A sleeve is not enough protection on its own to prevent damage if you drop it, but short of that will give you protection for bumps and scrapes. Combined with a good bag, it can really save your laptop.

When picking a bag, make sure you get the correct size. You want your laptop to fit securely, but not so tight that you have to “fight” to get your device in the bag. For a typical 12–13″ laptop and using a sleeve, I would get a bag rated for 15″ laptops. Make sure you consider side USB ports. If you want to leave a mouse USB receiver plugged in, you will need another 0.25” of horizontal space to ensure your bag is not damaging the laptop over time by putting pressure on that port.

Laptop or Tablet Bag Options

Give me a call/text/email if you need some help getting the right bag for your device and needs.

Induction Ranges — Pros and Cons

The latest in cooking stoves or ranges is induction. It requires approximately 30% less energy than electric and 80% less energy than gas. It heats up faster than gas, but never creates a safety issue with out-gassing toxins or hot surfaces. Because the cook surface has no openings and is smooth (typically made of tempered glass), clean-up and maintenance are a breeze.

The most telling drawback is all your cookware will need to be replaced with induction cookware. Your pots and skillets will need to be compatible with the electromagnetic fields in order for heat to generate. This cost typically can be offset by the various government rebates and subsidies, even before considering the energy savings.

Some cooking options are:

Some cookware options are:

Give me a call if you have questions about induction cooking and would like to make this upgrade in your home!

Browsers — What Are They and Which One Should I Use?

Browsers are applications that are used to navigate the internet. Think of the internet as a highway system or network of roads. Various websites and domains are the destinations you reach when you use this road system. Browsers are the “vehicles” on the roads. Just like vehicles have different purposes and features……browsers do too. Some are better a privacy protection, some are faster, some handle graphics better, etc.….

The most common browsers are the default ones that come with your operating system. Apple users therefore tend to use Safari and Microsoft users tend to use Edge (formerly known as Internet Explorer). Because of Google’s relationship with Android, and it’s search engine, Chrome is very well known. Some lesser-known options are Firefox, Opera, Vivaldi, Netscape, AOL Explorer, SeaMonkey, etc….

Everybody should have at least 2 browsers on each of their devices. If one is damaged, you most likely will need to “use your car” to “go get a repair”. If you don’t have another browser to use, that can be really difficult.

For the average end user, FireFox is a good alternative because if one of the big three are not working, it is built differently and typically will work without issues. What browser you should be using really depends on end user usage and preferences, what software you are already using, and the hardware involved. There is no one right answer. Give me a call if you need some help making an informed decision.

Monitors — Features to Consider

Your monitor will have a huge impact on how much you enjoy/tolerate using a computer. You do NOT need to be a “gamer” or “high-end user” to benefit from a good monitor.

If you are experiencing any issues with your eyesight, including those related to aging; you need to consider a large monitor. If when you use a computer, you typically involve multiple screens, a large monitor will significantly improve your productivity. If you are sitting at a desk or table and using your laptop screen, you need to invest in a monitor. I have had multiple clients that really didn’t think they wanted/needed a large screen and after purchasing one (typically during a laptop/computer refresh) it was more impactful than the increased computing performance.

Some large monitor options:

You can use a standard TV as a monitor but remember while it is large it does not have the resolution that even an inexpensive computer monitor will have.

Using multiple screens can be a huge advantage and are frequently used by “geeks”. If you are uncomfortable with computers or technology, you will find a single large screen to be much easier to navigate.

Give me a call if you would like some help finding the “right” solution for you.

Home or Office Air Filters

Anyone tired of “dusting” your office space…. Or sneezing every time you try to work on your computer? The cooling fans for CPUs result in ionization. The result is not only are they sucking in air, but they then ionize the dust particles, so they stick together and become heavy when exiting the computer. This results in dust accumulating around your computer equipment. Not only can it be a health hazard but over time it will degrade the cooling functionality of your computing equipment and if in dusty/pet hair heavy environments can result in damage or decrease life for the computing equipment.

Solutions

At a minimum, your home/office area should have regular cleanings of the HVAC filters and potentially have a whole house/office filter installed. In addition to that, you should consider adding additional local filter units in heavy computer areas or if you have allergy or pet hair issues. Talk with your local HVAC contactor for a whole house air filter solution. Here are some various room/area specific solutions that vary greatly in price and features. Remember, HEPA filters typically remove dust size particles and larger from the area. They will need to be changed regularly to be effective. If you have vaulted ceilings, you will need to double the SQ footage of cleaning power to cover the same size rooms, since it will have a significantly larger quantity of air to clean.

  • Gold standard (and expensive) solution: IQAir — https://a.co/d/agTV3zU. This model is about 3 feet tall and takes up about 1.5 × 1.5 feet SQ. The filter life is measured in months, even if you use it 24 hours a day. It has 3 filters — pre-filter, carbon odor filter, and high-quality HEPA filter. The filtration is small enough to even remove some airborne viruses/bacteria. Because of the different fan speeds, you can ramp up/down the performance based on your needs, including a very quiet mode at night when you are trying to sleep.
  • Solid room filter: GermGuardian — https://a.co/d/hVQ0cc4. Solid HEPA filter that is significantly smaller/cheaper than IQAir but handles a much smaller area and the filter must be replaced more often.
  • Room/air filter: Winix — https://a.co/d/d7WRwA7. Winix has been around for a long time, and therefore you are likely to find replacement filters even years later.
  • Desktop filter: AirTok — https://a.co/d/3y9bsAf. Excellent model to place right next to your computing equipment. This will greatly minimize the amount of dust resulting from the computer equipment ionized air. It has the ability to add “scents” to a pad, thereby resulting in a little aroma therapy.

I have asthma, allergies, and pets. My home has an IQAir in the main living space and 3 additional filters in my office space. This is more filtration than most users need, but I am finally not getting headaches by the end of the week due to dust and pet dander in the office. I still clean frequently but no longer feel like my skin is on fire and itchy when sitting near my computer. I also find that the amount of cleaning to keep my computer air intakes clean has just about disappeared!